Invite-only early access Built in Canada
SmoothFlo runs your whole job in one place: leads and follow-ups, room-by-room estimates customers sign on their phone, crews and schedules, deposits and invoices, and the profit on every job. Set up for your trade on day one.
We are onboarding a small group of companies by invitation. Get an email the day we open:
Already invited? Sign in
Dana Whitfield
14 Maple Cres
Marcus Lee
9 Birch Ln
Priya Nair
220 Ridge Rd
Tom Bellamy
51 Oak Ave
Sara Ortiz
7 Elm Ct
Jo Franklin
88 Pine St
Pick your trade and start with the right tools
Not a pile of generic tools. Each part is shaped around how your trade sells, schedules and gets paid.
Every lead on one board. SmoothFlo schedules each follow-up for you and moves cards into Follow Up the day they're due, so nothing goes cold.
Measure a room once, tick what's being done. Walls, ceilings, trim, doors and windows price themselves from your rates, with labour hours worked out too.
Your logo, a cover photo, job photos under each room, your reviews and warranty. Customers tick extras and sign from their phone.
Job changed after signing? Send the changes with old and new totals; the customer approves with a new signature. Every edit is on record.
Deposit, progress and final invoices with HST split out, card links, e-Transfer and more. See who owes you and send a reminder in one tap.
Labour hours from your production rates, materials, and real expenses with receipts. See your profit and what you earn per hour on every job.
Draw a neighbourhood, schedule canvassers, and log every door. Leads land straight in the pipeline with photos.
Book visits and jobs, assign crews, hand them a scope sheet with hours and paint. The schedule shows up in Google, Apple or Outlook calendars.
Profit and loss by month, your HST return numbers, and spreadsheet downloads for your accountant. No shoebox of receipts.
1. Win the job
Walls - 2 coats
18 x 14 x 9 ft = 576 sq ft of wall (1 door and 3 windows counted, not deducted)
$1,065.60
Ceilings - 2 coats
18 x 14 ft = 252 sq ft
$340.20
Trim and baseboards
64 ft
$144.00
ClosetOptional
1 each
$150.00
2. Run the job
Change order #1
Approved and signed by Dana Whitfield
3. Get paid and know your numbers
Owed to you
$8,740.00
Overdue
$1,130.00
Job costs and profit
You're charging $120.00 per labour hour (your target is $65.00).
Built in Canada, ready for the US
SmoothFlo started with a Canadian painting company, so HST, e-Transfer and CAD were there from the first estimate. US companies get the same tools with US dollars and their own sales tax.
HST or GST in Canada, sales tax in the US. Set your rate once and every estimate, deposit and invoice splits it out, with the totals ready for your accountant.
Card links, Interac e-Transfer, bank deposit or cheque on every invoice. In Canada, incoming e-Transfers can be matched to the right invoice for you.
Run your company in Canadian or US dollars. Customers see prices in your currency, and your reports add up in it too.
Already love another app? Connect it through Zapier, and put your schedule in any calendar.
Enter what you measured on site. SmoothFlo does the trade-specific maths, prices it from your own rates, and gives your customer tick-box options.
Painting: rooms measured once, priced line by line
Walls - 2 coats
18 x 14 x 9 ft = 576 sq ft of wall (1 door and 3 windows counted, not deducted)
$1,065.60
Ceilings - 2 coats
18 x 14 ft = 252 sq ft
$340.20
Trim and baseboards
64 ft
$144.00
ClosetOptional
1 each
$150.00
Roofing: footprint, pitch and waste into squares
Asphalt shingle re-roof
1176 sq ft footprint at 7/12 = 1361.46 sq ft, +10% waste = 14.98 squares
$8,763.30
Ridge ventOptional
42 ft
$588.00
Gutter guardsOptional
110 ft
$880.00
Sample estimates use the starter price book ($1.85 per sq ft of wall, $585.00 per roofing square). Every price is yours to change.
Choose painting, roofing or another trade. You get a starter pipeline and price book to edit.
Add your logo and colour, set your rates and tax, invite your team and choose what to switch on.
Add a lead, build the estimate, and send a link your customer can accept and sign from their phone.
Practical how-tos on pricing jobs, winning them and finding more.
Painting · 9 min read
Measure once, price walls, ceilings and trim from your own rates, and know your profit before you send it.
All trades · 6 min read
Send it fast, follow up on day 1, 3 and 9, know what to say, and know when to let it go.
Trades and field crews · 9 min read
Pick the right streets, use a short script, log every door and turn knocks into booked estimates, whatever your trade.
Trades and field crews · 6 min read
A daily tally, map territories that can rotate on their own, or street lists: what each tracks and which suits your team.
SmoothFlo is invite-only for now. Join the list and we'll tell you the day we open.